1. RESERVING EQUIPMENT
Equipment will be reserved upon receipt of a signed contract, and deposit.

2. PAYMENT
Final payment will be due 14 days prior to set up. All collection fees, attorney fees, court costs, or any expense involved in the collections of rental charges will be the renter’s responsibility.

3. CANCELLATION POLICY
It is recognized that plans can and do change, sometimes on short notice. If there is a change in renter’s plans, e.g. cancellation or postponement of the event, the renter must take reasonable steps to notify the Lake Office of such cancellation, prior to set up crew arriving. In the event, however, the renter has been unable to do so, CLPOA reserves the right to retain portions of monies paid to cover expenses incurred in providing the set up crew.

4. DAMAGE TO TENT
There will be NO COOKING, GRILLING, ETC. UNDER THE TENT due to smoke and fire damage possibility. Tiki Torches and sources of fire must be at least 15' away from tent. NO FIREWORKS OR SPARKLERS in the vicinity of the tent. NO COLORED STREAMERS or TAPE on tent or side curtains. SIDE CURTAINS MUST BE KEPT DRY AND CLEAN (not thrown on the ground) unless in use. If used, they must be kept hanging on tent to dry, or folded and STORED DRY AND CLEAN.

Any and all lighting, cooking, and heating sources or decorations (e.g. colored paper streamers are not allowed) used in the vicinity of CLPOA tents must be approved by CLPOA in advance. Renter agrees to reimburse CLPOA for any and all costs or damages resulting from lighting, cooking, or heating equipment or decorations except as authorized above. In the event of serious damage CLPOA reserves the right to repair or replace the damaged item or items at its’ discretion, at the renters sole expense.

5. SITE PREPARATION
Property Owners renting tent need to be sure your site is ready, (i.e. lawns mowed, vehicles/obstacles out of the way) before the crew is scheduled to arrive. If the site is not ready or accessible when the crew arrives, or if equipment cannot be dropped directly on site (extra handling involved) the client may be charged an additional fee.

If renter is a Property Owner he/she agrees to inform CLPOA of the existence and location of any underground utilities (i.e. phone lines, gas lines, septic system, cable, sprinkler/water etc.), that may interfere with the ability to stake and/or anchor equipment. Renter assumes responsibility for all damage to underground equipment, or landscaping resulting from equipment installation.

**PRIOR TO THE ARRIVAL OF THE INSTALLATION CREW, THE PROPERTY OWNER MUST HAVE DETERMINED WHERE THE TENT NEEDS TO BE LOCATED.**

6. INDEMNIFICATION
Renter agrees to hold CLPOA harmless and indemnified from all loss, damage, liability or expenses incurred or claimed by reason of injury or damage to any person(s) or property from any cause. Renter agrees that if any legal proceeding are brought against CLPOA to recover compensation for injuries to individuals or damages to personal property occurring in connection with the event, Renter will provide a defense for CLPOA and any of it’s employees named in such proceedings and will indemnify CLPOA and it’s employees for any judgment rendered against them.

I HAVE READ AND AGREE TO THE ABOVE TERMS & CONDITIONS AND ACKNOWLEDGE RECEIPT.

NOTE: PRIOR TO THE ARRIVAL OF OUR EMPLOYEES YOU MUST HAVE DETERMINED WHERE THE TENT NEEDS TO BE LOCATED.

Signature: Date: